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Path: Sourcing News & Advice
>> Import from
China Advice >> Want good China product? Use a
good China spec sheet

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Want good China product? Use a good China spec sheet

Posted: November 17, 2014

by Dan Harris

There are all sorts of things you should be
doing to increase your odds of securing good product from your Chinese
manufacturer. When I speak on what it takes to successfully source product from
China, I always emphasize the following four things:

Good manufacturer (due
diligence)

Good OEM
Agreement

Good IP
protection

Good quality
control

Years ago we did a China
OEM Agreement for a really sophisticated client with a really sophisticated
in-house lawyer. During one of our conversations this lawyer emphasized the
importance of the specifications sheet for his company and talked about how it
had instructions on drafting its spec sheets for securing product from China. I
asked if he would send me those instructions for this blog. He did and I am just
now finally getting around to running it, below.

We typically draft our China OEM Agreements to
incorporate our clients’ spec
sheets (a/k/a data sheets) as an Exhibit and when that is not possible or if
the spec sheet were to change, they are to include the spec sheet as part of
their PO, which in turn is specified as being incorporated into the OEM
Agreement. So when I lecture on the importance of having a good OEM Agreement,
that includes having a good spec sheet.

Note that the below spec sheet instructions are
for one particular company and your requirements likely will vary enough from
this company’s so as to make these instructions not perfect for you. But it
should be a good start.

According to the instructions, all spec sheets
should contain the following:

Product description

The SKU

The specific materials for the product and the precise amount

Product dimensions

Product tolerances (if any)

The Pantones
(product colors)

Testing requirements

Price

Order quantity

Label specifications

Packaging specifications

Shipping specifications

Special instructions

Photographs of the product from multiple angles and with the dimensions
indicated

The instructions also mandate listing “every
appropriate detail not set forth above” and the requirement that everything be
set out in “as much detail as possible” and “confirming with the manufacturer
that you have not overlooked anything”and “that it [the Chinese manufacturer]
has everything it needs to know exactly what to manufacture.”

Seems like good instructions to me. What do you
think?

Dan
Harris is founder of the Harris & Moure law firm,
a boutique international law firm focusing on small and medium sized businesses
that operate internationally. China is the fastest growing area for the firm.
Dan writes ChinaLawBlog.com as a
source of China legal and business information.

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